Boards & Committees
The following boards and committees are organized by the PGME Office. Each board or committee section contains information pertaining to meeting dates, reference materials as well as agendas and minutes.
Board of Examiners (BOE)
The Board of Examiners (BOE-PG) is a committee of faculty and residents appointed by the Faculty Council of the Faculty of Medicine, University of Toronto. At the request of the Program Director and Vice Dean, Post MD Education, the BOE-PG reviews the cases of residents in academic difficulty and determines the appropriate course(s) of action, which may include remediation, remediation with probation, probation or suspension and dismissal.
The BOE-PG committee meets on a monthly basis usually on the last Friday of each month. A Program Director who would like to bring forward a case to be considered by the committee must notify PGME at least 5 weeks in advance of the BOE meeting date in the month they wish to bring forward a case (please see BOE Meeting schedule for deadline dates).
Meeting Dates
Please see below the BOE-PG meeting schedule for the academic year, or download the BOE-PG Meeting Schedule.
*Please note that the deadline dates have changed
Meeting Date | Deadline for submitting DRAFT report | Deadline for submitting FINAL report |
---|---|---|
April 26, 2024 | Fri Apr 5 | Fri Apr 12 |
May 24, 2024 | Fri May 3 | Fri May 10 |
June 21, 2024 | Fri Jun 7 | Fri Jun 14 |
July 26, 2024 | Fri Jul 5 | Fri Jul 12 |
August 30, 2024 | Fri Aug 8 | Fri Aug 16 |
September 27, 2024 | Fri Sep 6 | Fri Sep 13 |
October 25, 2024 | Fri Oct 4 | Fri Oct 11 |
November 29, 2024 | Fri Nov 8 | Fri Nov 15 |
December 20, 2024 | Fri Nov 29 | Fri Dec 6 |
January 31, 2025 | Fri Jan 10 | Fri Jan 17 |
February 28, 2025 | Fri Feb 7 | Fri Feb 14 |
March 28, 2025 | Fri Mar 7 | Fri Mar 14 |
April 25, 2025 | Fri Apr 4 | Fri Apr 11 |
May 30, 2025 | Fri May 9 | Thu May 15 |
June 20, 2025 | Fri May 30 | Fri Jun 6 |
July 2025 (TBD) | TBD | TBD |
Policies & Procedure Guidelines
Fellowship Education Advisory Committee (FEAC)
The Fellowship Education Advisory Committee advises the Associate Dean, PGME and Vice Dean, Medical Education on the oversight of fellowship programs, to develop and maintain policies related to clinical fellows.
Reference Materials
Meeting Time & Location
All meetings will take place from 8:00 AM to 9:30 AM via Zoom. Please contact the PGME office at postgrad.med@utoronto.ca for more information.
Meeting Dates
Listed below are the FEAC meeting dates.
2023-24 |
---|
September 27th |
November 29th |
January 24th |
March 27th |
May 29th |
Membership
The following table provides a listing of all FEAC members.
Affiliation | Member Name |
---|---|
Chair, Faculty Lead. Fellowships | Dr. John Granton |
Associate Dean, PGME | Dr. Meredith Giuliani |
Director, Policy & Systems | Caroline Abraham |
Director, Operations | Maureen Morris |
Director, Accreditation | Dr. Linda Probyn |
International Relationship Manager | Shannon Spencer |
Project Manager, Fellowships | Veronica Marrone |
Manager, Admissions & Registration | Janine Hubbard |
Administration Coordinator | Samantha Chin |
Standing Members | Dr. Najma Ahmed |
Dr. Mojdan Hodaie | |
Dr. Daniel Mueller | |
Dr. Jennifer Croke | |
Dr. Ahmed Al-Awamer | |
Dr. Doreen Yee | |
Dr. Sara Naimimohasses | |
Dr. Cheryl Jaigobin | |
Dr. Karl Iglar (HUEC) | |
Dr. Kiki Vona | |
Dr. Kevin Higgins | |
Dr. David Hwang | |
Dr. Richard Pittini | |
Dr. Mini Pakkal | |
Dr. Adelle Atkinson | |
Clinical Fellows | Dr. Jia Ng |
Dr. Rhandi Christensen | |
Dr. Azra Shivji | |
Dr. Giovanna Sirianni | |
Ex-Officio Members: | Olivia Beasley |
Violetta Sochka | |
Rafal Ramzi | |
Valerie Hilderal | |
Paula Nixon | |
Sarah Bakhit | |
Savannah Clancey | |
Victoria Snell | |
Pillar Barrios |
Internal Review Committee (IRC)
The internal review process is overseen by the Internal Review Committee (IRC), the Family Medicine Internal Review Subcommittee (FM-IRSC) and the Postgraduate Medical Education Advisory Committee (PGMEAC). The Internal Review Committee will focus on supporting the programs that have scheduled follow-up in the next 3 years. Subsequent follow-up with the remaining programs will take place during the regular internal review process. Customized reports on internal review findings are provided to departments and sites throughout the accreditation cycle.
Further details on the Internal Review Committee are available in the Terms of Reference.
Family Medicine Internal Review Subcommittee
The Family Medicine Internal Review Subcommittee (FM-IRSC) is an ad hoc subcommittee of the IRC and the PGMEAC of the University of Toronto, Faculty of Medicine.
The FM-IRSC provides qualitative and formative feedback to the Family Medicine Residency Program Committee, Family Medicine Program Directors, and the Divisional Site Directors. Recommendations from the FM-IRSC with respect to internal reviews, follow-up reports, or follow-up reviews are intended to assist programs and sites in building on strengths and identifying weaknesses, and are subject to approval by the IRC. Membership of this committee consists of teaching faculty, educators, site directors (current, former), IRC members, and senior residents.
Postgraduate Medical Education Advisory Committee (PGMEAC)
The Postgraduate Medical Education Advisory Committee advises the Dean and Vice Dean of the Faculty of Medicine and generates policy recommendations to the Faculty Council on all matters related to Postgraduate Medical Education, including those brought to it by its committees.
Reference Materials
PGMEAC Meeting Dates
2022 | 2023 |
---|---|
Friday, May 27 (All PDs & FMSD) |
Friday, January 27 |
June - No Meeting | Friday, February 24 |
Friday, September 30 (All PDs and FMSD) |
March - No Meeting |
Friday, October 21 | Friday, April 28 |
Friday, November 25 | Friday, May 26 (All PDs and FMSD) |
Friday, December 16 (All PDs and FMSD) |
June - No Meeting |
Time & Location
All meetings are held at the PGME Office, 500 University Avenue, 6th floor, Room 602, Boardroom; except for All Program Director Meetings which will be announced closer to the meeting date. Meetings are held from 12:00 to 2:00 pm.
Membership Listing
Last Name | First Name | Affiliation | |
---|---|---|---|
Atkinson | Adelle | Core Pediatrics | adelle.atkinson@sickkids.ca |
Baker | Lindsay | CFD Rep | lindsay.baker@unityhealth.to |
Bell | Mary | CPSO Rep | Mary.bell@sunnybrook.ca |
Bezjak | Andrea | Radiation Oncology | andrea.bezjak@rmp.uhn.ca |
Bowry | Ashna | UG Clerkship | Ashna.Bowry@unityhealth.to |
Clancey | Savannah | Chair, PAAC | savannah.clancey@sickkids.ca |
Done | Susan | Anatomical Pathology | Susan.Done@uhn.ca |
Erlick | Lawrence | Hosp: Chief, DFCM & Medical Director, UG and PG Education | lerlick@tsh.to |
Farrugia | Michele | Obstetrics & Gynecology | mm.farrugia@utoronto.ca |
Fleming | Rachel | Diagnostic Radiology | rachel.fleming@utoronto.ca |
Goguen | Jeannette | Core Internal Medicine | Jeannette.Goguen@unityhealth.to |
Hodaie | Mojgan | Director, PG Education, Surgery | mojgan.hodaie@uhn.ca |
James | Jacqueline | Hosp: VP Education, Sinai Health System | jacqueline.James@sinaihealthsystem.ca |
Jones | Nicola | Clinician Investigator Program | nicola.jones@sickkids.ca |
Kumagai | Arno | Medicine Subspecialties | arno.kumagai@utoronto.ca |
Lin | Vincent | Otolaryngology | vincent.lin@sunnybrook.ca |
Murdoch | Stu | Family Medicine | stu.murdoch@utoronto.ca |
Pakes | Barry | Public Health Preventive Medicine | barry.pakes@utoronto.ca |
Radhakrishnan | Seetha | UG Clerkship | seetha.radhakrishnan@sickkids.ca |
Sirianni | Giovanna | Family Medicine Enhanced Skills | fammed.enhanced@utoronto.ca |
Tan | Adrienne | Psychiatry | Adrienne.Tan@uhn.ca |
Tavares | Walter | Wilson Centre Scientist | walter.tavares@utoronto.ca |
Thompson-Ricci | Shari | OID Office | shari.thompsonricci@utoronto.ca |
Weingarten | Kevin | Peds Core | kevin.weingarten@sickkids.ca |
You-Ten | Eric | Anesthesia | fung.you.ten@utoronto.ca |
PARO | Representatives | PARO | sreyes@paroteam.ca |
Ex Officio/PGME
Member | Affiliation | |
---|---|---|
Giuliani, Meredith | Associate Dean, Postgraduate Medical Education (PGME) | meredith.giuliani@utoronto.ca |
Houston, Patricia | Vice Dean, Medical Education | patricia.houston@utoronto.ca |
Abrahams, Caroline | Director, Policy, Analysis & Systems | caroline.abrahams@utoronto.ca |
Probyn, Linda | Director, PG Admissions & Evaluation | linda.probyn@sunnybrook.ca |
Freeland, Alison | VP Education THP/AD Med Ed Regional | alison.freeland@utoronto.ca |
Morris, Maureen | Associate Director, Operations | maureenf.morris@utoronto.ca |
Murgaski, Laura Leigh | Program Manager, Education & Quality Systems | laura.murgaski@utoronto.ca |
Hynes, Melissa | Lead, Learner Education Support | melissa.kennedy@utoronto.ca |
Spencer, Shannon | International Relationship Manager | sd.spencer@utoronto.ca |
Guiang, Charlie | Associate Director, Resident Wellness | charlie.guiang@utoronto.ca |
Pattani, Reena | Director, FOM Learner Experience | reena.pattani@utoronto.ca |
St. Amant, Lisa | CBME Project Lead | lisa.st.amant@utoronto.ca |
Bevacqua, Lisa | Registration and Accreditation Officer | lisa.bevacqua@utoronto.ca |
Matlow, Anne | Faculty Lead, Strategic Initiatives | anne.matlow@utoronto.ca |
Postgraduate Administrators Advisory Committee (PAAC)
The Postgraduate Administrators Advisory Committee (PAAC) provides collaborative support, orientation, and essential knowledge pertaining to the medical education administrator role. The committee also provides advice to the Postgraduate Medical Education Advisory Committee (PGMEAC) on enhancing program support for administrators in academic departments, medical education and training sites affiliated with postgraduate medical education.
Reference Materials
PAAC Meeting Dates
2021 | 2022 |
---|---|
September 21 | January 19 |
November 23 | February 22 |
March 26 | |
April 26 | |
May 17 | |
June 21 |
Time & Location
Meetings for the 2021-2022 academic year will be from 12:30-1:30pm and will be held virtually.
Committee Contact Information
Should you wish to contact PAAC directly and confidentially, please email utoronto.paac@gmail.com and a PAAC committee member will respond.
Quotas Allocation Subcommittee
On an annual basis, the Quotas Subcommittee:
- Reviews the criteria and principles for allocation of PGY1 positions for the upcoming CaRMS
- match (July-August)
- Considers criteria and principles for allocation of other PGY positions for advanced training, reentry,
- repatriation, transfers, subspecialty positions (including CCFP-PGY3) as well as PGY1
- positions for Visa trainees and capacity for assessment of IMGs.
- Receives and reviews submissions from programs on the allocation of PGY positions and
- assessment capacity in accordance with MOHLTC directives and the University of Toronto’s
- mission (July/August)
- Recommends the CaRMS quotas and transfer options for the next match for Pool A and Pool B to
- PGMEAC (September/October)
- Reviews and makes recommendations on the allocation of other PGY positions as identified above
- to PGMEAC (Ongoing throughout the year as per CaRMS timetables)
To learn more about the Quotas Subcommittee, please review the Terms of Reference.